By registering for a Visionary Wild, LLC (Visionary Wild) workshop, expedition or other program (program), you agree to the following Terms and Conditions. We may update or amend these Terms and Conditions from time to time in the future, and it is your responsibility to be familiar with them. 

PRICING, REGISTRATION AND PAYMENT POLICY

Registration in a Visionary Wild program is not confirmed until a deposit has been paid, as per the deposit and payment schedule below. It is the participant’s responsibility to ensure that payments are made as per the payment schedule. Deposits paid by check or bank transfer must be received within seven (7) business days of the date of registration. If payment is not received within seven (7) business days, the registration will be cancelled, and the participant will have to rebook if he/she still wishes to participate in that program. Such rebookings are subject to availability. 

Some programs will have a modified payment schedule. In these cases, the payment schedule will be noted on the relevant program’s page on the Visionary Wild website and will supersede the payment schedules below.

US-based programs

  • 50% deposit due at time of registration
  • 50% payment due 90 days prior to the program start date

If a registration is made less than 90 days prior to the program start date (or after the final payment due date), full payment will be due at the time of registration.

 International programs

  • 30% deposit due at time of registration
  • 30% payment due 270 days prior to the program start date
  • 40% payment due 120 days prior to the program start date

If a registration is made less than 271 days prior to the program start date, a 60% deposit will be required. If a registration is made less than 121 days prior to the program start date (or after the final payment due date in the case of a modified payment schedule), full payment will be due at the time of registration.

Registrations by Telephone and Email

We are happy to assist with registration requests received by telephone or email. If a registration request is placed over the phone or by email, the participant will have seven (7) business days to pay the deposit invoice. If payment is not received within seven (7) business days, the registration will be cancelled, and the participant will have to rebook if he/she still wishes to participate in that program. Such rebookings are subject to availability.

Pricing

Registration fees are based on costs and exchange rates at the time of publication of the program. We reserve the right to increase the registration cost due to exchange rate fluctuations, increased costs for transport, fuel surcharges, airfares, accommodations, or other services that occur after publication of the program. Modified prices will be published on the relevant program’s page on the Visionary Wild website and registered participants will be notified if the cost of their program has changed.

AUTOMATIC PAYMENTS

When a deposit is paid by credit card, future payments will automatically be charged on the payment due date to the same credit card used to make the deposit unless the participant notifies Visionary Wild at least seven (7) business days prior to the due date that they wish to opt-out of this program or use a different payment method. If a deposit was paid by check or wire/bank transfer, final payment should be received by our office by the final payment due date. A payment reminder will be sent prior to the payment due date.

CLIENT CANCELLATION AND REFUND POLICY

Due to the unprecedented impact of COVID-19, Visionary Wild has temporarily altered its cancellation and refund policy, effective April 20, 2020 until further notice. These revised policies supersede the policies below. Click here for details.

We understand that life and busy schedules can be unpredictable, and that on occasion a conflict may arise that forces a client to cancel their participation in a Visionary Wild program. However, once you register for a program and pay a deposit, we hold that spot for you and plan for your participation. We make decisions and logistical arrangements based on the number of registered participants, we may incur financial costs and commitments in advance for your participation, and we have administrative costs in processing and managing your registration. Therefore, when you cancel your participation, it represents a loss to us, and we have to implement a sliding refund scale based on the amount of time we are left with to attempt to fill an additional vacancy on a program caused by a cancellation.

The cancellation and refund schedule for US-based and international programs is provided below. 

Some programs will have a modified cancellation and refund schedule or may be non-refundable. In these cases, the cancellation and refund policy will be noted in the pricing information on the relevant program’s page on the Visionary Wild website and will supersede the schedule below. Please review the pricing information on the relevant program page on the Visionary Wild website to ensure that you are aware of the policies that apply to the program for which you are registering.

No partial refunds will be issued for unused portions or services of a program for any reason.

Due to the costs and commitments involved in operating these programs, Visionary Wild must adhere to these cancellation and refund policies and cannot make exceptions, nor can forfeited deposits be transferred to other programs. We strongly recommend the purchase of trip cancellation insurance for coverage of losses due to cancellation, trip interruption or travel delays (see Insurance section below).

As a courtesy, forfeited deposits and/or fees, less a 5% administrative fee, may be refunded or credited toward future programs if the program from which the client cancelled is sold out at the time of its start date. Forfeited payments will not be refunded for any other reason.

Programs within the USA

If a client must cancel a reservation for a program taking place in the United States, the following cancellation and refund policies apply unless otherwise noted on the program’s page of the Visionary Wild website, based on the date that Visionary Wild receives notice of the cancellation. Please note that all cancellations must be submitted in writing (e.g., via email).

  • 121 or more days prior to the program start date: Full refund of all registration fees paid, less a 5% administrative fee. The administrative fee will be waived if the registration fees are applied toward another Visionary Wild program or as a credit in place of a refund. Credits must be used within 12 months of the date of the cancellation.
  • 120 to 91 days prior to the program start date: 50% deposit payment is forfeited. We will refund any registration fees paid in excess of 50% of the total program cost.
  • 90 to 61 days prior to start date: 75% of the program cost is forfeited. We will refund payments made in excess of 75% of the total program cost.
  • 60 days or less before start date: No refunds will be issued

International Programs

As international (outside the United States) programs typically require more advance planning and expense and require longer periods of time to fill openings due to cancellations, the following cancellation and refund policies apply for international trips, based on the date that notice of cancellation is received by Visionary Wild. Cancellations must be received in writing (e.g., by email).

  • 151 days or more prior to the program start date: Full refund of all registration fees paid, less a 5% administrative fee. The administrative fee will be waived if the registration fees are applied toward another Visionary Wild program or as a credit in place of a refund. Credits must be used within 12 months of the date of the cancellation.
  • 150 to 121 days prior to the program start date: 50% of the total program cost is forfeited. We will refund payments made in excess of 50% of the total program cost.
  • 120 to 91 days prior to the program start date: 75% of the total program cost is forfeited. We will refund payments made in excess of 75% of the total program cost.
  • 90 days or less prior to the program start date, no refunds will be issued

CANCELLATION OR CHANGES BY VISIONARY WILD

Cancellations by Visionary Wild

Visionary Wild will make every effort to operate programs that have been advertised and for which registrations have been taken. However, Visionary Wild reserves the right to cancel or change a program due to insufficient registrations and/or reasons beyond our control that might create unsafe or undesirable travel conditions for the participants. In the case of a program cancelled by Visionary Wild we will provide a refund of  deposits or fees paid to Visionary Wild toward enrollment in that program (except those forfeited due to client cancellation within the schedules outlined above). If the cancellation is due to factors beyond Visionary Wild’s control, costs already incurred for the organization of the program that could not be recovered from suppliers or third parties will be deducted from the refund. In the case of cancellation due to widespread travel disruptions, such as those caused by pandemics, epidemics, war, or natural disasters, Visionary Wild reserves the right to provide credit toward future programs in lieu of refunds. Visionary Wild is not responsible for, and will not be held liable for, any expenses incurred by the client in relation to planned participation in a cancelled Visionary Wild program, including, without limitation, costs of travel, passports, visas, photographic or computer equipment, software, apparel, luggage, or supplies.

Changes by Visionary Wild

Visionary Wild will endeavor to operate the program as per the published itinerary, but reserves the right to make amendments and changes to the itinerary to enhance the participant experience, to adapt to changing weather and conditions or for local circumstances beyond our control, or for other reasons at Visionary Wild’s discretion. There will be no refunds for such changes. Should there be additional costs due to weather, local conditions or circumstances beyond Visionary Wild’s control, such costs will be your responsibility.

Visionary Wild and its instructors are committed to run each program with the advertised instructors, however, Visionary Wild reserves the right to replace any instructor due to illness, emergency, death or other extreme circumstances that prevent them from leading the program as planned. All Visionary Wild instructors are highly talented photographers and generous instructors who will provide clients with a productive and enjoyable experience. A change in instructors does not alter the cancellation and refund policies for the program.

 MEDICAL CARE AND INSURANCE

Participants are responsible for arranging their own insurance coverage of medical care and emergency evacuation  while traveling as part of a Visionary Wild program. By registering and paying a deposit for a Visionary Wild program, you warrant that you have confirmed that you have coverage for the costs of any treatments deemed medically necessary during your travel, including emergency evacuation if required, or that you will arrange for supplementary coverage prior to the start date of the program for which you are enrolled. Under no circumstances will Visionary Wild, LLC or our insurers be responsible for the cost of medical treatment, emergency evacuation, or other complications due to medical emergency.

TRAVEL INSURANCE

We strongly recommend that participants purchase a travel insurance policy to cover costs related to unforeseen trip cancellation, delays, interruptions and other unforeseen travel complications, cancellations due to circumstances beyond our control, emergency medical treatment and evacuation, and other unforeseen complications of travel. Visionary Wild is not responsible for coverage of any such costs, nor can Visionary Wild make exceptions to the aforementioned cancellation policies. Please note that some travel insurance coverage options are only available if purchased within 14 days of making the initial deposit on the trip.

TRAVEL DOCUMENTATION AND PREPARATION

You are responsible for ensuring that you have the proper travel documents for the destination(s) to be visited. Valid passports are required for all international travel. You should check with the appropriate consulate(s) or visa agencies to determine whether visas are required, and review your public health authority’s recommendations for health, immunizations, and safety.

You will be requested to submit certain information in advance of a Visionary Wild program, which may include personal details, health information, passport information, insurance information, and other information that is necessary in order to arrange for travel and services. It is your responsibility to provide this information in the timeframe requested. If you do not provide this information when requested, we cannot guarantee that we can provide the full itinerary and services of that program for you. You will also be required to submit a signed release of liability and/or acknowledgment of risk form prior to the start date of the program. If you do not submit the signed release of liability or acknowledgment of risk prior to the program start date, you will not be able to participate in that program.

You are personally responsible for being in sufficiently good health and appropriate fitness level to undertake the program for which you have registered. By registering for the program and paying a deposit you certify that you do not knowingly have any physical limitations or other considerations of disability that would create a risk for you or other participants. We reserve the right to request a doctor’s statement of good health as deemed necessary or required.

USE OF IMAGE, LIKENESS, AND TESTIMONIALS

We reserve the right to take photographs or videos during the operation of any Visionary Wild program or part thereof and to use the resulting photography/video in whole or in part for promotional purposes, including, but not limited to advertising and publicity in print, electronic and social media. By registering and paying a deposit for a Visionary Wild program, participants agree to allow their images to be used for such purposes. If a participant prefers that their image not be used, he or she is asked to notify the tour leader(s) at the beginning of their trip.

We also reserve the right to use, in all or in part, any written reviews you may provide to us in our advertising and publicity in print, electronic, and social media.

LEAVE NO TRACE

By registering for a Visionary Wild program, you confirm that you understand that Visionary Wild adheres to a Leave No Trace ethic with regard to its activities in nature and on public lands, and you agree to follow Leave No Trace best practices or other best practices as related to the area visited during the program to minimize and mitigate my impacts on places visited during Visionary Wild activities. Click here for information on Leave No Trace principles and practices.

Revised 21 April 2020