By registering for a Visionary Wild, LLC workshop, expedition or other program (program), you agree to the following terms and conditions.

REGISTRATION AND PAYMENT POLICY

Please note that our registration and payment policy has changed for international programs with a start date of July 1, 2020 or later.

Registration in a Visionary Wild, LLC program is not confirmed until a deposit has been paid, as per the deposit and payment schedule below. It is the participant’s responsibility to ensure that payments are made as per the payment schedule. Deposits paid by check or bank transfer must be received within 7 business days of the date of registration. If payment is not received within 7 business days, the registration will be cancelled, and the participant will have to rebook if he/she still wishes to participate in that program. Such rebookings are subject to availability. 

Some programs will have a modified payment schedule. In these cases, the payment schedule will be noted on the program page on the Visionary Wild website and will supersede the payment schedules below.

For US-based programs and international programs with a start date prior to July 1, 2020

  • 50% deposit due at time of registration
  • 50% payment due 90 days prior to the program start date

If a registration is made less than 90 days prior to the program start date (or after the final payment due date), full payment will be due at the time of registration.

 For international programs with a start date of July 1, 2020 or later

  • 30% deposit due at time of registration
  • 30% payment due 270 days prior to the program start date
  • 40% payment due 120 days prior to the program start date

If a registration is made less than 271 days prior to the program start date, a 60% deposit will be required. If a registration is made less than 121 days prior to the program start date (or after the final payment due date in the case of a modified payment schedule), full payment will be due at the time of registration.

Registrations by Telephone and Email

We are happy to assist with registration requests received by telephone or email. If a registration request is placed over the phone or by email, the participant will have 7 business days to pay the deposit invoice. If payment is not received within 7 business days, the registration will be cancelled, and the participant will have to rebook if he/she still wishes to participate in that program. Such rebookings are subject to availability.

AUTOMATIC PAYMENTS

For workshops with a start date of February 1, 2020 or later, when a deposit is paid by credit card, future payments will automatically be charged on the payment due date to the same credit card used to make the deposit unless the participant notifies Visionary Wild, LLC at least 7 business days prior to the due date that they wish to opt-out of this program or use a different payment method. If a deposit was paid by check or wire/bank transfer, final payment should be received by our office by the final payment due date. A payment reminder will be sent prior to the payment due date.

Automatic payments only apply to programs with a start date of February 1, 2020 or later; participants registered for programs with a start date earlier than February 1, 2020 will need to initiate all  payments regardless of payment method.

CLIENT CANCELLATION AND REFUND POLICY

We understand that life and busy schedules can be unpredictable, and that on occasion a conflict may arise that forces a client to cancel their participation in a Visionary Wild, LLC program. However, due to the significant costs incurred in advance, commitments that we have to make to package our sessions, and administrative costs we have to implement a sliding refund scale based on the amount of time we are left with to attempt to fill a vacancy. The cancellation and refund schedule for US-based and international programs is provided below. Please note that our cancellation and refund policies have changed for all programs with a start date of July 1, 2020 or later.

Some programs will have a modified cancellation and refund schedule. In these cases, the cancellation and refund schedule will be noted on the program page on the Visionary Wild website and will supersede the schedule below.

Due to the costs involved in operating these workshops and expeditions, Visionary wild, LLC must adhere to these cancellation and refund policies.

As a courtesy, forfeited deposits and/or fees, less a 5% administrative fee, may be refunded or credited toward future programs if the program from which the client cancelled is sold out at the time of its start date.

PROGRAMS WITH A START DATE BEFORE JULY 1, 2020

Programs within the USA

If a client must cancel a reservation for a program taking place in the United States, the following cancellation and refund policies apply unless otherwise noted on the program page of the Visionary Wild website, based on the date that Visionary Wild, LLC receives notice of the cancellation. Please note that all cancellations must be submitted in writing (e.g., via email).

  • 91 or more days prior to the program start date: Full refund of all deposits and fees paid, less any non-recoverable credit card processing fees
  • 90 to 61 days prior to the program start date: We refund up to 75% of the total cost of the program less any non-recoverable credit card processing fees.
  • 60 to 31 days prior to the program start date: We refund up to 50% of the cost of the program, less any non-recoverable credit card processing fees.
  • 30 days or less before the program start date: No refunds will be issued

International Programs

As international (outside the United States) programs typically require more advance planning and expense, the following cancellation and refund policies apply for international programs, based on the date that notice of cancellation is received by Visionary Wild, LLC. Please note that all cancellations must be submitted in writing (e.g., via email)

  • 121 days or more prior to the program start date: Full refund of all regisration fees paid, less any non-recoverable credit card processing fees
  • 120 to 91 days prior to the start date: We refund up to 75% of the total cost of the program being cancelled, less non-recoverable credit card processing fees
  • 90 to 61 days prior to the start date, we refund up to 50% of the total cost of the program less non-recoverable credit card processing fees
  • 60 days or less prior to the start date, no refunds will be issued

 PROGRAMS WITH A START DATE ON OR AFTER JULY 1, 2020

Programs within the USA

If a client must cancel a reservation for a program taking place in the United States, the following cancellation and refund policies apply unless otherwise noted on the program page of the Visionary Wild website, based on the date that Visionary Wild, LLC receives notice of the cancellation. Please note that all cancellations must be submitted in writing (e.g., via email).

  • 121 or more days prior to the program start date: Full refund of all registration fees paid, less a 5% administrative fee. The administrative fee will be waived if the registration fees are applied toward another Visionary Wild program or as a credit in place of a refund. Credits must be used within 12 months of the date of the cancellation.
  • 120 to 91 days prior to the program start date: 50% deposit payment is forfeited. We will refund any registration fees paid in excess of 50% of the total program cost.
  • 90 to 61 days prior to start date: 75% of the program cost is forfeited. We will refund payments made in excess of 75% of the total program cost.
  • 60 days or less before start date: No refunds will be issued

International Programs

As international (outside the United States) programs typically require more advance planning and expense and require longer periods of time to fill openings due to cancellations, the following cancellation and refund policies apply for international trips, based on the date that notice of cancellation is received by Visionary Wild, LLC. Cancellations must be received in writing (e.g., by email)

  • 151 days or more prior to the program start date: Full refund of all registration fees paid, less a 5% administrative fee. The administrative fee will be waived if the registration fees are applied toward another Visionary Wild program or as a credit in place of a refund. Credits must be used within 12 months of the date of the cancellation.
  • 150 to 121 days prior to the program start date: 50% of the total program cost is forfeited. We will refund payments made in excess of 50% of the total program cost.
  • 120 to 91 days prior to the program start date: 75% of the total program cost is forfeited. We will refund payments made in excess of 75% of the total program cost.
  • 90 days or less prior to the program start date, no refunds will be issued

CANCELLATION OR CHANGES BY VISIONARY WILD

Visionary Wild, LLC will make every effort to operate programs that have been advertised and for which registrations have been taken. However, Visionary Wild, LLC reserves the right to cancel or change a program due to insufficient registrations and/or reasons beyond our control that might create unsafe or undesirable travel conditions for the participants. In the case of a program cancelled by Visionary Wild, LLC we will provide a full refund of any deposits or fees paid to Visionary Wild toward enrollment in that program. Visionary Wild, LLC is not responsible for, and will not be held liable for, any expenses incurred by the client in relation to planned participation in a cancelled Visionary Wild program, including, without limitation, costs of travel, passports, visas, photographic or computer equipment, software, apparel, luggage, or supplies.

 MEDICAL CARE AND INSURANCE

Participants are responsible for arranging their own coverage of medical care and emergency evacuation insurance while traveling as part of a Visionary Wild, LLC program. By registering and paying a deposit for a Visionary Wild, LLC program, you warrant that you have confirmed that you have coverage for the costs of any treatments deemed medically necessary during your travel, including emergency evacuation if required, or that you will arrange for supplementary coverage prior to the start date of the program for which you are enrolled. Under no circumstances will Visionary Wild, LLC or our insurers be responsible for the cost of medical treatment, emergency evacuation, or other complications due to medical emergency.

TRAVEL INSURANCE

We strongly recommend that participants purchase a travel insurance policy to cover costs related to unforeseen trip cancellation, delays, interruptions and other unforeseen travel complications, cancellations due to circumstances beyond our control, emergency medical treatment and evacuation, and other unforeseen complications of travel. Visionary Wild, LLC is not responsible for coverage of any such costs, nor can Visionary Wild, LLC make exceptions to the aforementioned cancellation policies. Please note that some travel insurance coverages are only available if purchased within 14 days of making the initial deposit on the trip.

TRAVEL DOCUMENTATION AND PREPARATION

You are responsible for ensuring that you have the proper travel documents for the destination(s) to be visited. Valid passports are required for all international travel. You should check with the appropriate consulate(s) or visa agencies to determine whether visas are required, and review your public health authority’s recommendations for health, immunizations, and safety.

You will be requested to submit certain information in advance of a Visionary Wild, LLC program, which may include personal details, health information, passport information, insurance information, and other information that is necessary in order to arrange for travel and services. It is your responsibility to provide this information in the timeframe requested. If you do not provide this information when requested, we cannot guarantee that we can provide the full itinerary and services of that program for you. You will also be required to submit a signe released of liability or assumption of risk form prior to the start date of the program. If you do not submit the signed release of liability or assumption of risk prior to the program start date, you will not be able to participate in that program.

You are personally responsible for being in sufficiently good health and appropriate fitness level to undertake the program for which you have registered. By registering for the program and paying a deposit you certify that you do not knowingly have any physical limitations or other considerations of disability that would create a risk for you or other participants. We reserve the right to request a doctor’s statement of good health as deemed necessary or required.

USE OF IMAGE, LIKENESS, AND TESTIMONIALS

We reserve the right to take photographs or videos during the operation of any Visionary Wild, LLC program or part thereof and to use the resulting photography/video in whole or in part for promotional purposes, including, but not limited to advertising and publicity in print, electronic and social media. By registering and paying a deposit for a Visionary Wild, LLC program, participants agree to allow their images to be used for such purposes. If a participant prefers that their image not be used, he or she is asked to notify the tour leader(s) at the beginning of their trip.

We also reserve the right to use, in all or in part, any written reviews you may provide to us in our advertising and publicity in print, electronic, and social media.

LEAVE NO TRACE

By registering for a Visionary Wild, LLC program, you confirm that you understand that Visionary Wild, LLC adheres to a Leave No Trace ethic with regard to its activities in nature and on public lands, and you agree to follow Leave No Trace best practices or other best practices as related to the area visited during the program to minimize and mitigate my impacts on places visited during Visionary Wild, LLC activities. Click here for information on Leave No Trace principles and practices.

Revised 15 May 2019